Not legal advice
We focus on commercial and operational visibility — not legal opinions, contract drafting, or legal representation.
Contract Risk Intelligence
You moved on.
Your contracts didn't.
You signed them. They kept running.
Still escalating — without anyone on your team watching.
For CFOs, Finance leaders, and Ops teams without a clear renewal owner.
$2.4M in renewal exposure identified. 100% of portfolios reviewed had at least one critical clause.
What Renewal Ops Desk does
We review active vendor agreements and show where money is leaking.
Renewal dates, price increases, notice windows, unused spend, and agreements that need action — delivered in a clear commercial report.
Not another platform
No software rollout. No implementation project. No internal migration.
Not another meeting
The process is async by design. No calls required. No vendor contact. No disruption to your team.
CLIENT FINDINGS
The exposure usually already exists.
Client names and vendor details remain confidential. The situations below are representative of real portfolio findings identified during reviews.
$96K auto-renewal exposure
“We were 18 days from missing a $96K auto-renewal. Nobody on the team knew the deadline existed. We found it during the initial scan and renegotiated the notice period before the window closed.”
9% compounding escalation
“The agreement looked normal until we mapped the escalation structure over multiple renewal cycles. The pricing model compounded annually and would have increased vendor spend by six figures over the next term.”
Paid for itself in one finding
“The portfolio review surfaced overlapping agreements and renewal obligations that nobody internally was tracking anymore. One clause alone covered the cost of the engagement several times over.”
$127K
average exposure identified per reviewed portfolio
3.4
critical findings identified per review
41 days
average time remaining before critical renewal windows
Why we do this
Money keeps leaving the business quietly.
Most companies do not lose money because contracts exist. They lose money because nobody is watching what those contracts keep doing after signature.
Old pricing keeps increasing. Tools keep billing. Renewal windows close. Another year gets locked before anyone asks if the agreement still makes sense.
That money could go back into growth, hiring, operations, or cash flow.
Fit
Built for CFOs, Finance leaders, and Ops teams carrying renewal exposure without a clear internal owner.
Good fit if
- You have active vendor agreements with real money attached — meaningful annual vendor spend — and no one on your team is watching renewal dates right now.
- You've been surprised by an auto-renewal or an unexpected price increase in the last 12 months. You don't want it to happen again.
- You're a CFO, CEO, Finance, Ops, or Procurement leader who needs a prioritized action list delivered fast — not a new platform to manage, not a consultant to manage.
- You're ready to submit your contracts. Not "when things calm down." Now, within the first week of onboarding.
Not a fit if
- You want someone to sit in vendor negotiations, manage the relationship, or handle the vendor conversation on your behalf.
- You need legal advice, contract drafting, or any form of legal representation. That is not what this is.
- You have fewer than 8 active vendor agreements or your vendor spend is too small to justify the audit cost.
- You're still evaluating whether you have a problem. If you're not ready to send the contracts, you're not ready for the scan.
What we find
The kind of exposure companies discover after signature.
Small clauses. Expensive consequences.
Critical
Renewal windows closing
Miss the notice period and the company may buy another year by default.
Act Now
Prices still going up
Escalation clauses still running under old assumptions.
Act Soon
Legacy tools still billing
Unused seats, duplicate vendors, and services nobody actively owns.
Watch
Leverage left unused
Terms may be negotiable, but only before the window closes.
Finding 01
Critical
Missed Exit Window
Contract value
$84K/yr
Exit window
28 days
Exposure
$84K
Clause identified
“This Agreement shall automatically renew for successive one-year terms unless either party provides written notice of non-renewal no later than thirty (30) days prior to the end of the then-current term.”
The non-renewal deadline falls in the last week of December. No one on the team is watching contracts during the holiday period. Miss this window once — locked in for another 12 months.
⚑ Below Market
Standard for this vendor category is 60–90 days notice. A 28-day window is unusually short and negotiable at next renewal.
Finding 02
Act Now
Uncapped Price Escalation
Contract value
$52K/yr
Annual increase
+8%
3-yr exposure
$43K
Clause identified
“Fees shall increase annually at the greater of 8% or the percentage change in the Consumer Price Index for the preceding calendar year, with no maximum cap on such increases.”
At 8% compounded over 3 years, this contract goes from $52K to $65K annually. The finance team approved the initial price. Nobody approved the escalation.
⚑ Missing Protection
A 3–5% annual cap is standard in SaaS agreements of this size. This language is renegotiable at renewal.
Finding 03
Act Soon
Overage Clause in Exhibit B
Base contract
$38K/yr
Overage rate
$28/seat
Potential add.
$33K/yr
Clause identified
“Usage in excess of the contracted seat count shall be billed monthly at the overage rate set forth in Exhibit B.”
The MSA shows $38K. Exhibit B — not included in the original submission — sets overage at $28/seat/month above 500 users.
⚑ Document Gap
Exhibit B was referenced but not submitted. Full exposure cannot be confirmed without it.
Finding 04
Act Soon
SLA Credit Is Sole Remedy
Contract value
$96K/yr
Max SLA credit
5%/mo
Max payout
$400
Clause identified
“Client's sole and exclusive remedy shall be a service credit not to exceed 5% of the monthly fee.”
A platform outage lasting 4 hours costs this vendor $400 in credits — regardless of actual business impact.
⚑ Below Market
Infrastructure contracts at this value typically carry SLA credits of 10–30%.
Client names and vendor details are confidential — and we prefer to keep it that way.
Results we surface
Concrete findings. Clear money impact.
You signed the contracts. Do you know what they are still costing you?
Sample report
See the report before you submit your agreements.
Get a redacted sample report showing how Renewal Ops Desk presents renewal exposure, pricing escalations, notice windows, and prioritized commercial findings.
Sent within 24 hours. No call required.Commercial analysis
What your report makes visible.
The report is designed for Finance and Ops teams that need a clear decision layer — not more contract noise.
Report area
What it shows
Why it matters
Renewal calendar
Renewal dates, notice windows, and deadline pressure.
Prevents surprise lock-ins.
Clause flags
Auto-renewals, escalation clauses, overage terms, and non-standard commercial language.
Turns buried terms into visible decisions.
Exposure summary
Commercial exposure by urgency, spend, and potential impact.
Helps leadership prioritize what matters first.
Action list
What to review, renegotiate, cancel, monitor, or escalate internally.
Gives Finance and Ops a clear next step.
Not a platform. Not legal advice. Not another meeting. A precise report your team can act on.
Security & confidentiality
Built for sensitive commercial information.
Renewal Ops Desk handles vendor agreements, pricing structures, renewal terms, and operational contract data under a controlled commercial review process.
No legal advice. Just operational clarity around renewals, pricing, notice windows, and exposure.
Structured intake, controlled access, limited retention, and a clear review scope.
No calls required. Submit the contracts, complete onboarding, and receive the report.
Built from process discipline
Lorrani Julio
Process Improvement & Commercial Operations
Renewal Ops Desk was built on one observation: contract portfolios leak value the same way processes do — through variables nobody is monitoring after signature.
I apply the same systematic methodology used in process improvement to vendor agreements.
The findings are usually the same: something important is still running without a clear owner.
PLANS & PRICING
Same framework. Different portfolio size.
Every tier follows the same commercial analysis standard. The difference is the number of active contracts your company needs reviewed or monitored.
One complete portfolio audit.
Submit your active contracts once. We review the full portfolio and deliver one complete PDF report with contract-by-contract analysis, commercial exposure, negotiation opportunities, and a prioritized action calendar.
- One-time full portfolio report
- All active contracts reviewed together
- Negotiation playbook included in the report
- Action calendar included in the report
- No ongoing reminders or monitoring
Contract-by-contract monitoring.
Each monitored contract receives its own focused executive brief before the renewal window, with findings, exposure, negotiation priorities, and recommended actions for that specific contract.
- Portfolio Panorama after setup — a visual HTML dashboard of your portfolio
- One complete brief per monitored contract
- Negotiation playbook included inside each brief
- Programmed renewal alert emails before key deadlines
- New contracts added monthly within your plan limit
Monthly plans can be paid month to month and cancelled anytime, or paid upfront with 2 months on us.
Not sure what the report looks like?
Request a sample before choosing a plan.
0–25 active contracts
$2,194
first payment
Growth
Your contracts are still running.
Includes setup fee ($1,497) and first monitoring payment ($697).
After that
$697/mo
Pay upfront
2 months on us
Start your scan →
26–50 active contracts
$3,394
first payment
Guardian
Starter
Growth
Guardian
Includes setup fee ($2,297) and first monitoring payment ($1,097).
After that
$1,097/mo
Pay upfront
2 months on us
Start your scan →
51–75 active contracts
$4,694
first payment
Includes setup fee ($2,997) and first monitoring payment ($1,697).
After that
$1,697/mo
Pay upfront
2 months on us
Start your scan →
0–25 active contracts
$2,200
one-time audit
Start your scan →
26–50 active contracts
$3,200
one-time audit
Start your scan →
51–75 active contracts
$4,200
one-time audit
Start your scan →
Larger portfolio?
Enterprise review is available for 76+ active contracts.
Contact us →
FAQ
Before you submit your agreements.
Can't we just do this ourselves?
Yes — if someone has the time, structure, and responsibility to review every agreement, track renewal windows, identify commercial exposure, and follow up before deadlines. Renewal Ops Desk exists for companies where contracts are active, but no one owns the ongoing visibility after signature.
What happens after payment?
After payment, you’ll be directed to onboarding instructions where you submit your agreements and company information. Once the documents are complete, accessible, and organized, Renewal Ops Desk begins the commercial review and prepares your report or monitoring setup based on the plan selected.
Is this confidential?
Yes. Contracts are handled only for the purpose of delivering the service. Renewal Ops Desk does not publish client findings, contact your vendors, or share contract details externally. Confidentiality and document handling are covered in the Service Agreement and Data Policy.
Who actually reviews our contracts?
Renewal Ops Desk reviews agreements under a commercial and operational scope focused on renewal exposure, notice windows, escalation clauses, financial terms, and portfolio visibility.
Do you contact vendors?
No. Renewal Ops Desk does not contact your vendors, renegotiate agreements, send notices, or act on your behalf. The service gives your team visibility, findings, and recommended actions so you can decide what to do internally.
Do we need calls or meetings?
No. The process is designed to be asynchronous. You submit the required information through onboarding, and Renewal Ops Desk delivers the report or monitoring outputs without requiring calls or meetings.
Is this legal advice?
No. Renewal Ops Desk provides commercial and operational contract analysis, not legal advice, legal review, contract drafting, legal representation, or legal opinions. Legal questions should be reviewed with your own attorney.
Your contracts are still running.
Now you know where to look.
Find renewal exposure before the next window closes.
Every contract. Every deadline. Zero surprises.
Sample report
See the report before you submit your agreements.
Get a redacted sample report showing how Renewal Ops Desk presents renewal exposure, pricing escalations, notice windows, and prioritized commercial findings.